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Farmers

CWB delivery permit

Renewing your permit? Sign up online with your e-Services account, call the CWB at 1-800-275-4292 or contact your local elevator representative.

The delivery permit

The delivery permit is valid from August 1 to July 31. The permit identifies who you are, where you live and what you intend to seed. This information helps us develop sales plans and will be used to establish voter lists for future CWB board of directors' elections. It also helps us keep accurate and complete information about actual producers and interested parties.

There is the potential that Canada Post service could be disrupted by a strike. This may delay receiving your physical delivery permit book in the mail.

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Who can apply

  • Actual producers who grow wheat, durum, barley, oats, rye, flaxseed or canola during the crop year.
  • An actual producer, landlord, vendor or mortgagee who has carried-over grain from a previous crop year.
  • Applicants must be at least 18 years of age. Consideration will be given to those 16 and 17 years of age. For these applicants, the following documents are required as proof of farming:
    • receipts for the farming operation in the name of the applicant.
    • certificate of title or property tax notice in the name of the applicant for the land shown on the application, or the lease agreement for the land shown as crop share.

Producers who have not reached the age of majority (18 in Manitoba, Saskatchewan and Alberta; 19 in British Columbia) are not eligible for Producer Payments Options (PPOs) or the Advance Payments Program.

No delivery permit will be issued to applicants under the age of 16.

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Who can appear on the delivery permit

Actual producer – A person or entity that is financially responsible for grain production and is either engaged in the production of grain or directs these operations on a custom basis. This includes individuals, partnerships, corporations and co-operatives.

Landlord – Someone who rents land to an actual producer under a crop-share agreement.

Vendor – Someone who sells land to an actual producer and who, under the terms of the sale, receives a share of the crop grown on that land.

Mortgagee – Someone who lends money to a landowner and acquires a charge (mortgage) on the land as security for the loan with a share of the crop as part of the repayment terms.

If the relationship between the landlord and the actual producer changes (for example, if the crop share agreement expires) the landlord should be removed from the delivery permit. Removing the landlord can be done when you renew your permit or after your permit renewal by contacting the CWB at 1-800-275-4292.

Custom operators and landowners who receive cash for the rental of their land are not entitled to appear on the delivery permit.

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Producer ID numbers

A 10-digit producer ID number is assigned to each producer who appears on a delivery permit. Producers retain this number indefinitely, unless their farming operation changes. The last eight digits identify the producer; the first two digits, or prefix, are indicators described below.

Actual producer – The first two digits are 00.

Landlords, vendors, mortgagees and joint individuals – Can appear in more than one delivery permit book. Landlords, vendors, mortgagees and joint individuals are identified with prefixes 01, 02 and so on. Each time a producer becomes associated with a different actual producer, a new prefix is assigned.

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Renewing delivery permits

Before the start of the crop year, we will send actual producers a letter advising them of the online delivery permit renewal process along with a 2011-12 delivery permit book. When you renew your delivery permit, you can edit and update your contact information as well as information on landlords, land parcels and seeded acres. Please ensure that all information is complete and current. Provide complete names and addresses for all producers and landlords who should appear for the new crop year.

To renew online, sign in to e-Services and click the Permits tab to begin. If don't have an e-Services account, simply click the e-Services tab on our homepage and follow the instructions under How do I register?

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New producers

Welcome! There are three ways to apply for a permit for the first time:

Required information when applying for a new delivery permit:

  • first and last name, or business name
  • phone number
  • address
  • home quarter
  • rural municipality/county
  • date of birth and Social Insurance Number (for producers applying in their individual name)
  • business registration number (for producers applying in a corporation name)
  • land descriptions
  • seeded acres

Once we approve the delivery permit, a new CWB 10-digit producer ID number will be issued.

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Changes to personal information

To prevent delays in receiving your CWB payments, please advise us of any changes to your personal information as soon as possible. Call with your four-digit PIN or fax the new information with your signature to 1-204-983-8031. Provide your name, CWB 10-digit producer ID number and details of the change.

If your name has changed, fax us a copy of your marriage certificate, change of name documentation or a copy of your current driver's license showing the correct name, along with your CWB 10-digit producer ID number.

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Estates

Changing a producer to an estate status

Have the executor or law firm representing the estate mail us a copy of the death certificate along with the producer's CWB 10-digit producer ID number, or fax it to 1-204-983-8031.

The CWB has a responsibility to protect the interests of the estate.

Deliveries can continue to be made in the producer's name; you do not need to wait for the estate status change. The CWB 10-digit producer ID number will not change.

To make changes to an estate, such as an address change, we require a written request from either:

  • the law firm representing the estate
  • or
  • the executor(s), along with a notarized copy of the page of the will that appoints the executor(s).

If there is more than one executor, they must all sign the request.

How to replace an estate with a beneficiary

If an estate should be removed from the delivery permit and replaced with a beneficiary, we require a written request from either:

  • the law firm representing the estate
  • or
  • the executor(s), along with a notarized copy of the page of the will that appoints the executor(s).

If there is more than one executor, they must all sign the request.

For landlords

  • We need the beneficiary's name, address, phone number, SIN and date of birth.
  • We will remove the estate from the delivery permit and add the beneficiary as a landlord.
  • We will transfer the balance of any delivery contracts, PPO contracts and cash advances for the estate to the new landlord.

For actual producers

  • We need the beneficiary's name, address, phone number, SIN and date of birth.
  • We will close the estate's delivery permit and process a new delivery permit in the beneficiary's name.
  • We will transfer the balance of any delivery contracts and PPO contracts. Endorse the delivery permit book for outstanding cash advances.

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Changing to a new business name

Actual producers who want to change to a corporation, joint operation or partnership after the delivery permit is activated for the crop year must complete the following forms and send them to the CWB:

  • Change to a new business name
  • Continuing Declaration and Guarantee (only if there is an outstanding advance)
  • CWB Delivery Contracts and Producer Payment Options Continuing Personal Guarantee (joint operation or partnership only)
  • Direct Deposit Request form (Complete if the actual producer has direct deposit under the existing delivery permit and wants to continue, or to begin direct deposit.)

If you are changing to a corporation, instructions and required forms are located here.

If you are changing to a joint operation or partnership, or if you are a Hutterite colony changing to a three-way joint operation, instructions and required forms are located here.

You can also find the forms from our homepage - click Farmers >Forms/Terms and Conditions >Change to new business name.

Every effort will be made to process the request within five business days of receipt.

Any debts associated with your existing delivery permit must be paid in full before this delivery permit is transferred to the new business name. Payment can be made by cheque or credit card or through an approved repayment agreement.

Once we have received and approved all information, we will cancel the existing delivery permit(s). Any outstanding CWB delivery contracts and/or PPO contracts will be transferred to the new delivery permit.

Storage payments on contracts transferred to a new business name will be calculated from the date of the transfer or January 1, 2012, whichever is later. The new business is accepting all other terms and conditions of the contract being transferred.

Outstanding cash advance balances will remain under the old delivery permit and a transfer of endorsement will be assigned, allowing deliveries under the new delivery permit to be applied against the outstanding balance. A cash advance that is repaid in cash will be subject to a cash refund interest assessment on the amount exceeding either 10 per cent of the issued amount or $1,000, whichever is greater.

Deliveries made under the existing delivery permit will remain there. Payment for past deliveries will be issued in the name in effect at the time of delivery. All future deliveries must be made in the new business name and payments will be issued in that name.

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Delivery contracts

Delivery contracts must be completed before receiving a cash ticket for grain delivered to an elevator.

For information about delivery contracts, click here.

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User guide

2011-12 Delivery permits - Country elevator guide
(complete guide, PDF format 6 MB)

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